Information We Collect | How We Use Your Information | Sharing Your Information | Data Security |
Data Retention | Your Rights | Complaints | Contact Us
Privacy Policy
Queer History Cumbria is committed to protecting your privacy. This policy explains how we collect, use and store your personal data when you contact us, in accordance with UK GDPR legislation.
Information We Collect
We collect information you voluntarily provide via the ‘Share Your Story’ and ‘Get In Touch’ forms. This may include:
Personal details: first names/initials/nicknames, sexuality, gender/pronouns and approximate location can be provided by users voluntarily in ‘Share your Story’. A name is required for ‘Get in Touch’ submissions.
Sensitive personal data: users can voluntarily submit stories, experiences and personal testimonies via ‘Share your Story’ or feedback, queries and comments via ‘Get in Touch’. Any information about sexuality, gender, health, beliefs or experiences will be treated with the highest care.
Email addresses: are required for ‘Get in Touch’ submissions. They will be retained only as long as the query or conversation remains open.
IP addresses and time data: the website host automatically provides IP addresses and time data when submissions are made. These are deleted when data is processed.
How We Use Your Information
We collect your information to publish your stories as part of the operation of this site and where communications are initiated by you. Our lawful basis for processing your data is consent.
When you submit your story you must include consent for use. The table below shows a summary of what the consent options entail:
| On the Queer History Cumbria website | In related Queer History Cumbria projects | For future archiving | None of the above | |
| Reviewing and moderating your story | ✔ | ✔ | ||
| Publishing part or all of your story | On this site only | In other projects under the Queer History Cumbria name | ||
| Using the information provided to inform research | On this site only | In other projects under the Queer History Cumbria name | ||
| Retaining your story in its original form while this site remains in operation | ✔ | ✔ | ✔ | ✔ |
| Submitting your story to local archives to allow future researchers to access it | ✔ |
You may withdraw your consent at any time (see Your Rights)
For further details on the consents, click here.
By consenting to use On the Queer History Cumbria website you consent to us:
- Reviewing and moderating your story
- Publishing part or all of your story on this site
- Using the information provided to inform research on this site
- Retaining your story in its original form while this site remains in operation
By consenting to use In related Queer History Cumbria projects you consent to us:
- Reviewing and moderating your story
- Publishing part or all of your story in other projects under the Queer History Cumbria name. This may include future publications, artistic works or displays at local queer events.
- Using the information provided to inform research by Queer History Cumbria.
- Retaining your story in its original form while this site remains in operation
By consenting to use For future archiving you consent to us:
- Retaining your story in its original form while this site remains in operation
- Thereafter submitting your story to local archives to allow future researchers to access it
By consenting to None of the above you consent to us:
- Retaining your story in its original form while this site remains in operation
Sharing Your Information
We do not sell your personal data. We may share your information with:
- Service Providers: Third parties who help us run the website (e.g. website hosting, email services), who act as data processors under strict security agreements.
- Legal Obligations: Where required to do so by law, such as to comply with a court order or for the prevention of fraud or crime.
Data Security
We have implemented appropriate technical and organisational security measures to protect your personal data from accidental loss, misuse, or unauthorized access, including SSL encryption for all forms.
Data Retention
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. If you ask us to remove your story, we will delete all your information in accordance with your wishes.
Your Rights
You retain rights over the information you provide and can ask us to:
- Provide a copy of the data we hold on you
- Correct or change any inaccurate information we hold
- Delete your stories or personal details
You can also withdraw your consent at any time.
Queer History Cumbria retains rights to use the information provided, in line with consents given at the time of submission, until the user requests a change.
Complaints
If you are unhappy with how we have handled your data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.
Contact Us
To change or remove the information provided, users can:
- Submit an anonymous form via the Share Your Story page
- Submit a request via the Get in Touch page or at [email protected]
Any request must include enough relevant detail to allow the original submission(s) to be identified.
Updated: 15 April 2026